REQUEST FOR QUOTATION REGARDING CONTRACT

17-03-2017

for

delivery and start up of milling and turning center for machining middle-size shafts for machinery

 

1.    Name and address of Orderer

Zakład Mechaniczny ELTECH Sp. z o.o. 82-300 Elbląg, ul. Grunwaldzka 2/B13

2.    Contract granting procedure

The Contract will be granted through bidding procedure. The Orderer allows negotiating

3.    Description of contract subject

Code as per Common Procurement Vocabulary 42632000-5

Technical specification:

a)      possibility of performing mechanical material removal processes by milling and turning

b)      possibility of performing plastic forming by burnishing

c)      structural solution allowing to move the carriage without colliding with rest and tailstock

d)      nominal turning length - 7500 mm minimum

e)      turning diameter over the carriage - 1100 mm minimum

f)       machined object weight, without rests – 15000 kg minimum

g)      control system – Sinumerik 840 D SL or equivalent

h)     clamping system – four jaws, with independent movement of jaws of diameter 1000 mm

i)      tool magazine - minimum 40 items, with automatic manipulator

j)      coolant feeding system – external and through the tool, of minimum pressure 30 bar, including                           coolant filtering unit

k)     tailstock with own drive and automatic blocking on the bed, as well as automatic sleeve extension, with             pressure force measurement mechanism

l)      minimum programmable C axis increment - 0.001 degree

m)    set of two automatically controlled rests

n)     air conditioned power cabinets

o)     anchoring and leveling elements

p)     assembly and start up at the orderer's premises

q)     CE operating safety certificate

r)      warranty of minimum period 24 months, to be preserved at 5000 machine operating hours per annum

s)      warranty and post-warranty after sale service

4.    Contract performance date

Q3 2018, or earlier

5.    Delivery place

Zakład Mechaniczny ELTECH Sp. z o.o. 82-300 Elbląg ul. Grunwaldzka 2/B13

6.    Partial contracts

The Orderer does not allow submission of partial bids

7.    Information on variant bids

The Orderer does not allow submission of variant bids

8.    Description of requirements for participation in procedure and mode of assessing fulfillment of                     requirements

a)    in order to qualify for participation in the procedure, the potential Contractors must be licensed to                      perform their business or actions in the scope appropriate for the subject of contract

b)   assessment of the fulfillment of requirements of participation in this procedure shall be carried out on               "fulfills / does not fulfill" basis, based on the information contained in the documentation and declarations        submitted by Contractors

9.    List of declarations and documents to be submitted by contractors as confirmation of fulfillment of              requirements for participation in procedure

a)    valid excerpt from appropriate register, or valid certificate of registration in business register, if                            separate regulations require registration in a business register, issued within 6 months before the                      expiration of bidding deadline.

b)    offer with regard to price and time, technical specification of offered machine

c)    completed bidding form annexed as Annex 1 to this RFQ

10.   Persons authorized to communicate with Contractors

Krzysztof Zawadzki

tel. +48 501 381 883

e-mail: prezes@eltech.elblag.pl

11.   Place and time of placing bid

Bids are to be placed in person or via mail to Orderer's address:

Zakład Mechaniczny ELTECH Sp. z o.o. 82-300 Elbląg, ul. Grunwaldzka 2/B13, or through electronic mail to: prezes@eltech.elblag.pl, no later than on the final deadline of 19-04-2017 r, 24:00

12.   Bid binding time

The Contractor is bound by his bid for a period of 60 days. This time is counted from the expiration of bid placement deadline.

13.    Time and place of opening of bids

The opening of bids will be made on 20-04-2017 at 9:00, at the Orderer's registered office. The Orderer has not decided to publicize the opening procedure.

14.    Criteria of assessment of bids and description of methods of calculation

Maximum number of points granted – 100

Item

Criterion Type

Points

Assessment method

1

price

from 0 to 20

ratio of the lowest price among the bids placed to the price of assessed bid, multiplied by 20

2

maximum turning length

from 0 to 10

ratio of the maximum machined part length of the assessed bid to maximum machined part length among the bids placed, multiplied by 10

3

maximum turning diameter

from 0 to 9

ratio of the maximum turning diameter of assessed bid to maximum turning diameter among the bids placed, multiplied by 9

4

maximum weight of machined part

from 0 to 10

ratio of the maximum machined part weight of assessed bid to maximum machined part weight among the bids placed, multiplied by 10

5

maximum torque of main spindle

from 0 to 9

ratio of the maximum torque on main spindle of assessed bid to maximum torque on main spindle among the bids placed, multiplied by 9

6

maximum torque of milling spindle

from 0 to 9

ratio of the maximum torque on milling spindle of assessed bid to maximum torque on milling spindle among the bids placed, multiplied by 9

7

capacity of tool magazine (number of tool items)

from 0 to 10

ratio of the capacity of tool magazine (number of tool items) of assessed bid to the largest capacity of tool magazine (number of tool items) among the bids placed, multiplied by 10

8

maximum coolant pressure

from 0 to 5

ratio of the maximum coolant pressure of assessed bid to maximum coolant pressure among the bids placed, multiplied by 5

9

shortest completion time

from 0 to 6

ratio of the shortest completion time among the bids placed to the completion time of assessed bid, multiplied by 6

10

warranty

from 0 to 7

ratio of the warranty period of assessed bid to the shortest warranty period among the bids placed, multiplied by 7

11

cost of paid servicing actions and consumables within the entire warranty period

from 0 to 5

ratio of the lowest cost of paid servicing actions and consumables within the entire warranty period among the bids placed to the cost of paid servicing actions and consumables within the entire warranty period of assessed bid, multiplied by 5

 

15.    Scope of changes to contract awarded as a result of procedure

The Orderer reserves the right to carry out negotiations for reduction of the price of contract signed, for changes to payment terms, or changes to order completion times. Introduction of minor changes to the scope of order, without impact on the price of contract signed is allowed.

16.   Entities affiliated with Orderer personnel-wise or capital-wise are excluded from participation in                   procedure

Capital or personnel affiliations are defined as mutual connections between the beneficiary or persons authorized to incur liabilities on behalf of the beneficiary, or persons performing actions on his behalf related to the preparation and carrying out of the contractor selection procedure, and the contractor, particularly consisting in:

a)   participating in the company as a partner to civil company or partnership,

b)   holding at least 10% of shares,

c)   performing the function of member of supervisory body or management body, authorized clerk, agent,

d)   being in marital relations, or in direct kinship or affinity, secondary collateral kinship or secondary                       collateral affinity, or in adrogation relations, guardianship relations.

17.   Miscellaneous information

Through the submission of bid, the Bidder consents to the presenting of details of his bid to the other Bidders. The Bidder has the right to withdraw his consent for the presentation of technical details of the subject of his bid.

The Orderer reserves the right to:

a)   change the contract awarding terms, in accordance with point 15

b)   cancel the procedure,

c)   abstain from selecting any of the bids placed, without stating a reason,

d)  abstain from assessing bids that do not fulfill the requirements provided for herein.

In the above cases, Bidders are not entitled to any claims against the Orderer. The Orderer hereby informs that this procedure is not carried out in accordance with the provisions of the January 29, 2004  Public Procurement Act, and therefore the means of appeal defined therein are not available to Bidders

 

Annex 1

 

 

.........................................

(Contractor's company stamp)

 

BIDDING FORM

milling and
turning center for machining middle-size shafts for machinery

 

 

CONTRACTOR NAME: .........................................................................................................................

CONTRACTOR ADDRESS: ....................................................................................................................

PHONE NUMBER: ................................................................................................................................

E-MAIL: ...................................................................................................................................................

TAX ID (NIP): ...........................................................................................................................................

REGON: ..................................................................................................................................................

 

Item

Type of criterion

notes

value

1

net price

[PLN / EUR / USD]*

* underline as appropriate

we declare that the offered price includes all the costs of performance and delivery of order, as per INCOTERMS DAP Elbląg

 

2

maximum turning length [mm]

we declare that the value specified is the maximum turning length

 

3

maximum turning diameter [mm]

we declare that the value specified is the maximum turning diameter

 

4

maximum weight of machined item [kg]

we declare that the value specified is the maximum weight of machined item

 

5

maximum torque of main spindle [Nm]

we declare that the value specified is the maximum torque of main spindle

 

6

maximum torque of milling spindle [Nm]

we declare that the value specified is the maximum torque of milling spindle

 

7

tool magazine capacity (quantity of tool items) [pcs]

we declare that the value specified is the maximum tool magazine capacity

 

8

maximum coolant pressure [bar]

we declare that the value specified is the maximum coolant pressure

 

9

shortest completion time [months]

we declare that the value specified is the shortest completion time, and includes production, transport, assembly at the orderer's site and technical commissioning

 

10

warranty [months]

we declare that the value specified is the guaranteed period of manufacturer's liability for any hidden defects and faults in operation of the machine

 

11

cost of paid servicing actions and consumables within the entire warranty period

[PLN / EUR / USD]*

* underline as appropriate

we declare that the value specified is the total cost of paid servicing actions and consumables within the entire warranty period

 

 

  1.   We hereby accept the order completion time
  2.   We are aware of the technical specification, and have no reservations to it
  3.   We hereby declare to remain bound by this bid for a period of 60 days from the expiration of bid                   submission deadline
  4.   The following constitute an integral part of this bid:

1) ..................................................................................................................................

2) ..................................................................................................................................

 

 

............................ [place], .......................

...............................................................

Signature and stamp of person(s) authorized to

           represent the Contractor

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